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Job Details: People Coordinator

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People Coordinator
Company Overview:
Since 1990 Chambers and Partners has grown rapidly as a result of trusted research and objective analysis to become globally regarded as the definitive guide to the world’s best lawyers. Continuing to focus on its ongoing global expansion, strengthening its digital presence, hosting world-class seminars and recognising the importance of investing in its people means that it’s a very exciting time to be a part of Chambers and Partners.

Job Description:
Chambers and Partners is going through an exciting period of growth and organisational change and we are looking for a candidate to assist with the administrative processes for Recruitment, HR and Learning and Development (L&D) within our People Team.
Applicants should be comfortable in a fast-paced environment, where they will be required to carry out a range of duties and responsibilities across areas including recruitment, onboarding, HR projects, learning and development programmes and benefits administration.
This is a great opportunity for an individual looking to start their career in HR and to work in a small and friendly team, where they will gain valuable skills and experience across the full HR spectrum. Chambers is also happy to support individuals seeking to pursue a CIPD qualification. 
Main Duties and Responsibilities:

  • Working with the Recruitment Advisor on creating job advertisements and posting on job boards. Maintaining these adverts and updating/removing when required
  • Drafting internal career vacancy communications and maintaining the internal vacancies page
  • Reviewing job applications, filtering and screening appropriate candidates and passing suitable candidates to the Recruitment Advisor
  • Responsible for the organisation of Recruitment and HR files, including agency terms of business, internal authorisation forms, job descriptions, benefit handouts and creating personnel files
  • Maintaining the internal recruitment tracker, ensuring all analytics and data is correct and kept up to date
  • Sending out written offers to candidates and drawing up new starter documentation. Saving all documents in personnel files
  • Liaising with wider People Team and Technology Team regarding new starters. Responsible for ensuring a smooth onboarding process
  • Assisting with Research Open Days: sending out calendar invitations, gathering correct paperwork, arranging interviewers and ensuring the day runs smoothly
  • Drawing up employment contracts for new starters and sending all new starter paperwork to the candidate via Docusign for completion
  • Conducting right to work checks for all successful candidates and the appropriate legal documentation has been reviewed and approved
  • Creating Sage People user accounts for new starters
  • Ensuring all arrangements for new starters are completed in advance, including liaising with Technology and maintaining internal spreadsheets to assist with laptop planning and ensure a smooth onboarding experience
  • Supporting with the leaver process: saving documentation to employee files, acknowledging confirmation of resignations and arranging exit interviews for the People Officer and Senior People Business Partner
  • Responsible for the administration of employee reward and benefits e.g. private healthcare scheme, cycle scheme and WeWork membership
  • Assisting with employee engagement: arranging Chambers Welcome sessions and work anniversaries
  • Supporting the People Officer with pre- and post-employment reference requests
  • Assisting with additional official paperwork including amendments to contracts and making any required changes on Sage People
  • Assist with projects across the People function
Essential skills and qualifications
  • Have a minimum of 1-2 years of experience in an administration role
  • Degree educated or with other relevant alternative experience
  • Excellent Excel, Word, PowerPoint skills
  • Experience of working with an HR Information System (ideally Sage People) would be preferable but is not essential

Person Specification:
  • Excellent interpersonal skills, able to engage with employees at all levels
  • Strong prioritisation skills and ability to juggle multiple projects at a given time
  • Excellent organisational and administrative skills
  • Accurate and methodical approach to work
  • Strong attention to detail
  • Able to work proactively and effectively at speed
  • Flexible, prepared to work on different tasks as needed and take responsibility for completion
  • Confident and articulate communicator (verbal and written)
  • Self-motivated with the ability to work on own initiative
Equal Opportunity Statement
We are committed to fostering and promoting an inclusive professional environment for all of our employees, and we are proud to be an equal opportunity employer.  Diversity and inclusion are integral values of Chambers and Partners and are key in our culture. We are committed to providing equal employment opportunities for all qualified individuals regardless of age, disability, race, sex, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. This commitment applies across all of our employment policies and practices, from recruiting and hiring to training and career development. We support our employees through our internal INSPIRE committee with Executive Sponsors, Chairs and Ambassadors throughout the business promoting knowledge and effecting change.

United Kingdom
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